AP Image Capture Solution

AP image capture

 

Can you process your invoices faster than we can?

Challenge your Accounts Payable process... In today’s competitive environment organisations need to constantly assess their productivity, efficiency and cost controls. With over 70% of all invoice processing costs being swallowed up by document handling and manual data entry, there is growing pressure to improve back office efficiency.

If you would like to find out what an Accounts Payable solution can do for you sign up for a live demonstration, simply submit your own invoices and let us show you the benefits and savings you could make.

Integritie can help to reduce the complexity of invoice payments through our Accounts Payable solution. Don’t just take our word for it though; we’re so confident that our solution can make a real impact on your Accounts Payable department that we’re offering you the opportunity to test our process in a live demonstration.

By automating Accounts Payable processes we can help your organisation reduce administration costs while improving finance process controls. Integritie’s ‘out of the box’ Accounts Payable image and workflow solution can enable instant electronic invoice approval and invoice discrepancy resolution, and can achieve, on average, a 50% cost reduction in the Accounts Payable department The benefits of the Integritie Accounts Payable solution include:

  • Typical operational cost savings of 50%
  • Automated matching of Invoices, Purchase Orders and Delivery Notes (3 way reconciliation)
  • Automated extraction of invoice information.
  • Automatic identification and management of discrepancies e.g. Missing PO numbers

To deliver the highest levels of efficiency, Integritie recommend the IBM System x server to improve application performance, manage growth, complexity and risk. Memory protection combined with advanced availability tools means System x can help keep your systems up and running in a cost efficient and environmentally conscious way.

The Problem
Although accounting was one of the first enterprise functions to be computerised, the process of approving, reconciling and paying invoices is still extremely paper intensive and unnecessarily time consuming. Finance departments are still inundated with piles of paper-based Purchase Orders, Invoices, Delivery Notes, Credit Notes and Statements, which all need to be collated, reconciled, stored and archived. A cumbersome and often unmanageable task.

With over 70% of all invoice processing costs being swallowed up by document handling and manual data entry, there is growing pressure to drive costs down and increase finance department efficiency.

How much time does your company lose distributing invoices for approval and then chasing managers to review and approve invoices and return them to the finance department? Does your company struggle to address invoice processing exceptions such as missing PO numbers, incorrect amounts and incorrect invoice dates and terms? Does your company struggle to achieve accounts payable service level commitments or comply with customer queries, audit and legal guidelines? How much valuable space does your accounts archive take up and how much is it costing you? What is your backup process and solution for customer invoices and files to protect against possible loss, fire or flood?

Our Solution
The Integritie Accounts Payable solution bridges the gap between physical paper based accounting processes and electronic ERP systems by automating the invoice data extraction (from paper, faxes or emails), automatic ERP data entry and digital document archival and workflow.

Integrities ‘out of the box’ Accounts Payable image and workflow solution enables organisations to instantly commence electronic invoice approvals, invoice discrepancy resolution, three way payment approval reconciliation between purchase invoices, delivery notes and purchase orders, invoice payment and ERP system GL updates and synchronisation.

By integrating the Integritie Accounts Payable solution with your existing ERP or finance accounting package, organisations can increase staff productivity and efficiency by providing direct access to the invoice images directly from your ERP system.

Return on Investment/Productivity Gains
Integrities Accounts Payable solution has a proven track record of achieving on average a 50% cost reduction in the Accounts Payable department and a staggering 60% staff productivity gain through the removal of manual, repetitive tasks.

Business Benefits
With an Integritie Accounts Payable solution your business will benefit from:

Automated matching of Invoices, Purchase Orders and Delivery Notes (3 way reconciliation), whether paper based, email or fax.
Automated extraction of invoice information, including PO number, invoice number, date, total and VAT number.

Automatic identification and management of invoice exceptions and discrepancies such as missing PO numbers, incorrect totals and invalid dates with automated handling and correction.

Achieve strict process and procedure control around areas such as purchase requisition, invoice approval and invoice reconciliation.

Pro actively manage your ‘Days to Pay’ rating.
Assist with regulatory compliance through adoption of approved electronic document archival formats.

Rules based secure control of document access rights, audit trail and long-term document retention.

Non invasive integrate with any ERP/Finance application (without the need for coding)
Typical minimum departmental operational cost savings of 50%

Who We Have Helped
Integritie are experts at designing proven document centric Accounts Payable solutions that provide a rapid and quantifiable return on investment whilst respecting your existing Accounts Payable business processes and procedures.

We have helped many organisations overcome their document imaging & management challenges including :

  • DHL
  • Nampak Europe
  • HBOS
  • Royal Bank of Canada
  • Aviva Group
  • Southampton University

“ Integrities Accounts Payable solution has enabled us collect 75%-80% of our invoice information automatically and process 40% of invoices straight through, without any human intervention“ Southampton University

Next Steps...
To discover how Integritie can help increase efficiency and reduce costs in your Accounts Payable department contact Integritie today for a free no obligation demonstration of the Integritie Accounts Payable solution and discover how you really can ‘do more with less’.

If you would like more information regarding Accounts solutions you are welcome to send us an email to sales@integritie.com and an Integritie representative will contact you.