Home / Blog / July 2014 / ECM Cloud Solutions

Traditional on-site ECM deployments vs ECM within the Cloud

9/7/14 - Written by Lewis Nancarrow, Technical Systems Integrator, Integritie

Lewis Nancarrow is an ECM Technical Specialist with over 10 years ECM experience and over 5 years ECM Cloud experience in operational and technical consulting. Lewis has a proven track record within the implementation, design and development of large-scale ECM Cloud deployments.

As organizations and departments struggle to manage an ever-growing volume of unstructured business data, they need to develop a strategy for effective ECM management, & BPM applications across the enterprise, Is the migration to cloud based solutions Inevitable?

Challenges of traditional on-site ECM deployments

Businesses face a multitude of challenges by deploying and maintaining an On-site ECM solution, including:

Cost of Ownership

Traditional ECM deployments are often dependent upon a model based solution on high cost hardware and software stacks. ECM pricing models can often be as complex as the product offering itself, with literally hundreds of options for customers to consider when pricing a product configuration.

Customers can struggle to be clear on what extras are required to deliver a working system, as a result, it is difficult for customers to understand and control the total cost of ownership, these hidden extra pricing models continue because they are an important source of revenue for some enterprise software companies however the lack of transparency on true pricing has major implications when an audit occurs.

Inadequate testing

The value of thorough testing cannot be overemphasised. It is far less expensive and time consuming to discover configuration errors, process design flaws, or system bottlenecks during testing than after a solution is in place, but complex testing plans put huge pressures on deployment time frames and internal resources.

Lack of knowledge or training

If you do not know how to use or successfully deploy the solution, or if it is hard to use, then chances are that your implementation will fail, leading to disastrous consequences. Time and time again expensive software purchases go under utilised because of lack of training and support material.

Insufficient backup and disaster recovery planning

Efficient information access is the most common driver for digital storage and process automation. Ensuring 100% access to your data at all times, even in catastrophic circumstances is vital. Understanding the value hierarchy of your business information is essential, so critical content can be scheduled for immediate restoration when disaster strikes. Include backups and disaster recovery in your plans.

Cloud advantages for the delivery of ECM functionality

  • ECM technologies such as document management, BPM, imaging, search and more can be thoroughly integrated, with the cost spread over thousands of customers, providing powerful economies of scale, which reduce costs to the end users. The broad set of technologies that vendors can support means that a Cloud ECM platform can address 80% plus of a typical company‚Äôs content management needs across many departments.

  • Scheduled Platform upgrades take place in the background. There are no additional or unexpected costs for maintenance and upgrades, just a single predictable subscription fee ideal for departmental budgets.

  • Departmental applications such as Accounts Payable are pre configured, rather than programmed and compiled. Customization occurs in a fraction of the time and cost of traditional systems, and changes can be made easily, leading to rapid response as business needs change.

  • A unified cloud ECM platform simplifies administration, including user administration, security policies, the enforcement of compliance policies for records management.

  • A hosted cloud ECM platform secures data with robust backup and DR solutions integrated within the solution.

  • The Cloud offers a low risk alternative to traditional ECM. The initial cost to deploy a Cloud ECM solution can be as little as 10 percent of the initial cost of traditional installed software and hardware. The ongoing monthly subscription fee can be less than just the maintenance cost for traditional software alone.


The KC Online ECM platform makes it possible for companies to overcome the high deployment costs, development, maintenance costs, administrative complexity, and barriers to adoption of traditional deployed ECM software solutions.

The emergence of the KC Online in the Cloud platform as secure, stable, enterprise class solution, built on IBM FileNet technology means that organizations can now deploy multiple ECM applications cost-effectively throughout the enterprise without adding new support and administration departments, new hardware infrastructure, software, or services.

For more Information on Integrities KC Online solution, please email sales@Integritie or click here.

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